Jobs

Posted 17 December 2011

Technical Document Control Specialist
Fred Hutchinson Cancer Research Center

Deadline: 'open until filled'

Job Title: Technical Document Control Specialist - KW24002
About Us 

The HIV Vaccine Trials Network (HVTN) is the largest clinical trials program dedicated to finding effective HIV vaccine.  HVTN conducts all phases of clinical trials, from evaluating experimental vaccines for safety and the ability to stimulate immune responses, to testing vaccine efficacy.

If you had this job, here are some of the things you might have done last week:
Shown a coworker how to see what styles he has available in a Word document
Figured out why the same Word document looked completely different to two people in adjoining offices
Attached a new template to a Word document and automatically updated styles
Helped improve a 16-person team’s ability to collaborate on a clinical protocol document
Tested Word’s “Combine Documents” feature as a possible tool for revising writing team workflows
Figured out why table captions were numbered incorrectly in a clinical protocol document
Shown a coworker how to make a nonbreaking hyphen
Helped with pre-release testing of improvements to an in-house database application
Figured out why Reference Manager could not find previously inserted citations when updating the bibliography in a Word document
Attended a working group meeting about potential revisions to division-wide information systems
Explained to a coworker how to work with fields and field codes

Position Description

Provide assistance to the HIV Vaccine Trials Network (HVTN) Leadership Core Operations Center in the production of highly specialized technical and scientific documentation to meet established standards of appearance and content; software support as needed in the production of these materials; collaboration and support as needed in content and process improvements.  Manage projects with limited supervision. Use discretion within existing guidelines and standards; final review/authorization of materials is made by supervisor and/or scientific staff.

Major Duties 

• Develop and maintain templates that govern content and format of clinical protocols and other documents. Management of template format currently includes developing style sets across numerous template files using Microsoft Word 2007.
• Work collaboratively with stakeholders to write standardized policies, procedures, work instructions, and process workflow.
• Format and proofread clinical protocols and related documentation for HIV vaccine trials in development.
• Troubleshoot documentation, bibliographic, presentation, reporting, project management, and desktop publishing software problems for coworkers.
• Use bibliographic software to maintain database of references and generate bibliographies.
• Work with subject matter experts, information management specialists, and others to evaluate and improve systems for documentation, project management, content management, workflows, and communication.
• Create and update work practice guidelines, tip sheets, and other reference materials.
• Prepare support documentation and training for end users of document management systems.
• Organize and lead or facilitate meetings related to document templates, technical editing, and/or software or document tips.
• Contribute as needed to the editing and production of reports, manuscripts, book chapters, grant applications, presentations, newsletters, posters, and other documents.
• Provide other technical and administrative support as needed.

Qualifications 
Requires bachelor’s degree or higher. Requires the ability to handle multiple projects at one time, strong editing and writing skills, excellent communication skills, and demonstrated advanced expertise in Microsoft Word, including the creation and management of style-based templates. Expertise in MS Office applications and related programs (Sharepoint, Project, Visio) or equivalent software strongly preferred. Experience in technical documentation, content strategy/management, information science, business analysis, editing, and/or publication preferred. Experience with bibliographic software and familiarity with scientific research methods preferred.

Pay, Benefits, & Work Schedule 
Full time position
Salary DOE + excellent benefits

How to Apply 

Please visit the Center’s website, http://www.fhcrc.org/about/jobs/index.html, and search for Opening ID # 24002.  To apply for this position please click on the "Apply Now" button in the job opening.

Equal Employment Opportunity 
The Fred Hutchinson Cancer Research Center and The Seattle Cancer Care Alliance are equal opportunity employers, committed to workforce diversity.