Jobs

Posted 30 January 2008

Technical Librarian
Naverus, Inc.

Deadline: 'see website'

Website: www.naverus.com

Responsibilities include:

Administer the Naverus Document Management System to provide document control for Naverus technical library and operational documents. Update Naverus operational and technical manuals in accordance with established criteria and processes. Catalog a diverse range of documents using standard library cataloging methodologies and procedures. Includes assigning document numbers, checking for format consistency, converting to approved formats, completing document metadata, and tracking approvals and review dates. Administer electronic versions of the software tools used in the procedure design process. Establish and maintain Document Management System filing structure and document access and control rules. Lead establishing and maintaining Naverus Document management standards including standard document
management templates and data lists, naming conventions, retention cycles, access, and control. Train and support users of the Document Management System and assist Naverus subject-matter specialists with the drafting of procedural text for publication in the company operations manuals. Facilitate resolution of issues regarding process, especially in the areas of standardization and consistency.
Monitor compliance to process guidelines as required for audit compliance and certifications. Monitor the overall performance of the Document Management System
Assist the IT Manager in managing electronic file access, backup, recovery, and security. Establish and maintain Windows File System filing structure and document access and control rules. Collaborate with the staff to develop coordinated solutions for the management of non-operational documents and records.

Specific Accountabilities
Maintain a database in the Controlled Document Register all current manual holders.
Maintain the Forms Register(as a records database) to identify and version control all operational forms generated or used by Naverus.

Qualifications
Preferable Qualifications & Experience
Bachelor's degree in Library Science, Business, Computer Science, or related discipline or equivalent experience required.
Knowledge of information management concepts and methodologies and standard library cataloging tools and procedures for both electronic and hard-copy documents.

Knowledge of standard desktop applications including Microsoft Office and Adobe Acrobat with a strong proficiency in the use of spreadsheets and database applications.
Experience with Lotus Notes preferable.

3+ years of document management related experience.
Experience with Windows Server 2003 administrative functions.
Experience documenting system procedures and business process flows in an
understandable format.
Outstanding organizational, prioritization, and administrative skills.
Work well with people at all levels in the organization, and train system users in a friendly, open manner.
Strong written and verbal communication skills to interface with internal and external customers.
Perform quality work efficiently and with minimal supervision.